When studying at higher education educational institution in exceptional cases, a student may take academic leave (AO). To provide it there are their own certain rules. They are regulated by the Order of the Ministry of Education Russian Federation No. 2782 dated November 5, 1998. It provides not only the definition of the very concept of joint-stock company, but also the grounds and procedure for obtaining it.
Grounds for obtaining JSC
The reasons why a student wants to get an AO must be quite compelling. The decision is made by the rector of the educational institution, so there must be compelling justifications that are designed to convince management of the need for temporary suspension from studies.
The grounds for the request are:
- medical indications (including pregnancy);
- other exceptional cases.
The latter reasons include:
- family circumstances;
- trip abroad for educational purposes;
- natural disasters (floods, hurricanes, war, etc.);
- undergoing an internship that is not provided for by the university curriculum.
Family circumstances
Family circumstances include the following situations:
- (provided for care of a child whose age is not more than three years). It is worth considering that if both parents, father and mother, are students, then both of them can apply to take AO.
- Caring for sick relatives in a situation where there are no other family members nearby.
- Unforeseen financial difficulties.
It is also worth noting the deferment from the army. If it is the first time taken at the university, the student has the right to receive a temporary suspension from studies.
Documents for applying for academic leave for family reasons
Granting academic leave to students is impossible without submitting the appropriate documents indicating the reason. The latter must be indicated in the application submitted to the dean's office by students for consideration by the rector. In this case, it is necessary to attach documents confirming the difficult situation.
If an academic leave from the university is taken, the student must submit a copy of his birth certificate. If constant supervision is required for any close relative, then a certificate from the appropriate one should be shown. It should indicate not only the diagnosis of the patient, but also the need for daily care. Here it is recommended to attach a certificate of family composition, according to which it will be clear that the student is the only person capable of looking after a relative.
Documents for registration of academic leave for other reasons
If you take an academic leave from the university, the reasons for it are a deterioration in your financial situation and the inability to pay for tuition, then the corresponding document must be submitted. If the family’s income has sharply decreased (for example, due to job cuts), then you need to show a certificate of family income.
If a student takes academic leave from the university for long-term treatment of any illness, then this reason should be confirmed by a medical certificate from a clinical expert commission.
Receiving education abroad must also be confirmed by relevant documents, thanks to which a temporary interruption of studies is carried out.
If you decide to get a joint stock company, you should carefully prepare all the documents. They must be formatted correctly and correctly state the essence of the issue. This is the main aspect of considering a request with a positive decision.
Nuances of academic leave
Both full-time and part-time students can take the AO. After receiving a positive decision on a temporary interruption of studies, a certificate is issued with information about courses attended, lectures, seminars completed, grades for exams and tests. Having this document in hand, the student can be reinstated in another university for a similar specialty.
It is impossible for a student to issue an academic leave if he or she has any outstanding debts on passing exams and tests. During an interruption of study, hostel accommodation is not provided and no scholarship is awarded.
If a student is studying in a paid department, then no money is charged for academic leave. If a large amount was previously deposited, it is transferred to the next course.
Academic leave usually lasts 12 months, but can be extended if necessary. During the entire period of study, AO is provided to the student once.
Thus, it is possible for a student to take an academic leave from the university, but for this it is necessary to correctly justify the reason for interrupting his studies. You should also prepare the relevant documents.
To receive higher education It takes from 5 to 8 years of life, and it is not surprising that during this period life circumstances may arise that interfere with the normal educational process. So that you don’t have to leave your studies, Russian legislation grants the student the right to academic leave. Read more about the conditions and procedure for its registration.
What is a sabbatical leave?
Academic leave– this is the period during which the student is officially released from the educational process while maintaining his place in a higher or secondary specialized educational institution. The right to it has been confirmed.
The following may exercise this right:
- students receiving secondary education;
- specialty students, including correspondence students;
- bachelors;
- master's students;
- graduate students;
- cadets;
- adjuncts;
- listeners;
- residents;
- assistants.
During the forced break, the student retains his status, but is not allowed to attend classes or take exams. During this period, the management of the educational institution does not have the right to expel him or impose disciplinary measures on him. He also retains the same training conditions – budget or payment basis.
When and for what reason can you take “academic”?
You can take a leave of absence from a university, college or other educational institution at any time during your studies. But if you do this during the semester, after the end of your vacation you will have to go through the program again. Therefore, it is more advisable to take a break after the final certification.
The grounds for granting an “academic” are fixed. You can apply for the following reasons:
- for medical reasons;
- for pregnancy;
- for family reasons;
- due to the need to serve in the army;
- for other valid reasons.
Let's consider under what conditions leave is given in each of the listed cases.
Medical indications
To receive academic leave, your health problems must be documented. We are talking about providing the following documents: 
- extracts from the medical record in form 027/u;
- certificate of illness in form 095/у;
- decision of the expert commission (KEC conclusion);
- certificates of disability;
- referral for surgery or rehabilitation.
Medical documents should be prepared in advance, and not at last days unsuccessful session, which may arouse suspicion among the management of the institute. In addition, you must have certificates confirming your absence from classes due to illness for a long time (from 1 month). And the medical report must contain information about the period required before full recovery health.
An application for “academic” will only be considered if there is a valid serious problems with health. Among them:
- the need for a complex surgical operation;
- long-term rehabilitation after injury;
- exacerbation of chronic diseases;
- the occurrence of complications after an illness that require long-term recovery of the body (including after acute respiratory viral infection).
The exact list of diseases for which a student is entitled to leave is not established by law. In each specific case, the management of the educational institution independently determines the sufficiency of the grounds for granting a deferment from study.
If one of the reasons for the deterioration of health was the educational process itself, medical documents may become the basis for a request for transfer to another faculty with more suitable learning conditions for the student.
For pregnancy
Just like working women, female students have the right to maternity leave and parental leave. Payments for a newborn are calculated based on the amount of the scholarship received. But in the event of a severe pregnancy that prevents normal educational process, it makes sense to additionally take “academic”. In addition, this is the only way out for part-time students who are not entitled to standard deferments from study for pregnancy and childbirth.
To begin, the expectant mother needs to visit an antenatal clinic, where she will be given a certificate in form 095/у. This document must be submitted to the dean’s office, which in response must issue a referral for passage medical commission at the clinic at the place of registration or temporary residence. In addition to the direction from the university, you must submit:
- extract from the outpatient card;
- certificate 095/у;
- student ID;
- record book.
The results of the medical commission are transferred to the dean’s office along with the application for “academic”.
For family reasons
Family circumstances under which a student cannot continue his studies for some time include:
The objectivity of the stated reason is determined at the discretion of the rector or other authorized employee of the educational institution. As in previous cases, an application for academic leave must be accompanied by supporting documents:
- a conclusion from a medical commission on the health status of young children or parents, confirming the need for long-term treatment and care;
- death certificate of a relative;
- certificates of family composition and income of all its members, indicating the presence of financial problems, etc.
Obtaining a deferment from study for family reasons is usually easier for a nonresident student. But sometimes, instead of an academic degree, he may be offered a transfer to a correspondence course of study, which in some cases is more appropriate than interrupting his studies for an indefinite period.
Military service
Students called up to serve in the army during their studies are guaranteed academic leave. To begin with, the conscript must undergo a medical examination at the military registration and enlistment office, and only after receiving the final summons can he apply to the dean’s office with an application for leave. After completing military service, the student returns to the educational process on the course from which he had to interrupt his studies.
Other reasons
The management of an educational organization has the right to recognize other reasons for writing an application for “academic” as valid. These may include:
- natural disaster;
- fire;
- parallel training in another educational institution;
- long business trip;
- internship abroad, etc.
The more supporting documents the applicant can provide, the greater the chances of a positive decision by the rector’s office. This could be an environmental or fire inspection report, certificates from another university, copies of work orders, etc.
How many times can you take vacation and for how long?
According to clause 3 of Order No. 455, a student has the right to apply for academic leave an unlimited number of times. Its duration may vary depending on the needs of the student, but should not exceed 2 years.
Important!
In the case of studying on a budgetary basis, a student can only use the “academy” once. If the need arises for a second break, he will be deprived of the opportunity to study for free.
It does not matter in which course the student required a leave of absence. The law does not provide for a minimum period of study at a university for granting academic leave, which means that you can take a break from your studies already in the first year.
Registration procedure
The main document, without which it is impossible to make a decision on granting academic leave, is the student’s application. Strict requirements for it are not provided for by regulations, so each educational institution develops its own form. As a rule, it indicates the following set of data:
- name of the educational organization;
- Full name rector;
- Full name student;
- name of the faculty
- Course of Study;
- group number;
- basis for granting leave;
- desired length of vacation;
- list of supporting documents;
- date and signature.
Initially, you can write an application only for 12 months of vacation. If this time is not enough, another application is written to extend it for a similar period.
If, due to a serious health condition, a student cannot appear at the dean’s office in person, his representative, who has an official power of attorney, can submit documents for him.
The management of the educational institution reviews the submitted documents within 10 days, after which decision made issued by order of the rector.
Is the stipend paid during vacation?
A forced break in education does not entail the termination of the scholarship. This rule is true for both academic scholarships, awarded according to academic performance, and social scholarships, which are paid to low-income students.
Paying students will suspend tuition payments during this time. If going on academic leave occurs in the middle of a semester for which payment has already been made, these cash are not refundable, but are offset against future periods. If the cost of education increases during a vacation, the temporarily absent student will have to pay the difference.
In cases where health problems became the basis for granting an “academic”, the student is entitled to additional compensation payments. Their size is determined by Decree of the Government of the Russian Federation No. 1206 of November 3, 1994 and is 50 rubles per month. In regions with a harsh climate, the amount of payments is adjusted taking into account regional coefficients. To receive compensation you must write additional statement within six months from the start date of academic leave.
The end of the “academy” always coincides with the beginning of a new semester. Moreover, leaving the vacation does not occur automatically with the end of its period. Officially, the student returns to study only after writing the appropriate application. Failure to submit an application on time is equivalent to absenteeism from academic leave. After this fact is recorded by a special act, the student will be expelled from the educational institution.
If the situation that interferes with your studies has been resolved ahead of time, you have the right to return to classes before the end of your academic leave. This is done by submitting a request to the rector’s office. For such a student, teachers are required to create an individual curriculum that will allow them to quickly study the material already covered by fellow students.
The main purpose of academic leave is to provide the student with the opportunity to receive an education, despite the occurrence of unforeseen circumstances in life. However, unscrupulous students often try to exercise their right when the threat of expulsion is already hanging over them. As a result, it becomes increasingly difficult to prove the objectivity of their reasons for taking a break from study, and students have to collect a lot of paperwork in order to receive a positive decision on granting leave.
You won't be able to take a sabbatical from work. However, usually, when looking for an answer to this question, what they actually mean is not academic leave, but student (study) leave. There is simply a substitution of concepts. Below we will figure out what the difference between them is.
What is a sabbatical leave?
Speaking in simple words, academic leave or, as students say, “academic” is the student’s right to interrupt the educational process for a certain period, which cannot exceed 24 months. You cannot take academic leave at work - it is provided by the educational institution, not the employer. This right is given to students by clause 12 of Art. 34 laws on education.
A person who has taken an academic leave continues to be considered a student of this educational institution and enjoys the corresponding privileges, for example, preferential travel on public transport. However, to take part in educational process he can't.
Grounds for academic leave
The circumstances on the basis of which students of technical schools, universities and colleges are granted this right are determined by the Ministry of Education and Science, specifically by Order No. 455 of June 13, 2013:
medical indications - the presence of a disease that prevents further education will have to be confirmed by a doctor’s report and all related certificates must be provided;
family circumstances - this includes pregnancy, leave to care for a sick child or close relative - the grounds will also have to be confirmed with documents: any paper that has legal force- a certificate from a gynecologist, a medical card from a relative, a certificate from a doctor stating that the patient needs care;
conscription for military service - you will need a summons from the military registration and enlistment office indicating the place and period of service;
exceptional cases - the death of one of the close relatives: mother, father, brother, sister, grandmother or grandfather; internship abroad and others.
Academic leave can be taken as many times as you like. As a rule, its duration is 1-2 years. Later, the vacation can be extended, but you will have to provide all documents again for confirmation.
Keep in mind that, just like at work, no one will sign your application for academic leave without sufficient grounds. The final word in this matter remains with the rector.
Is it always beneficial to take a sabbatical?
Taking “academic” is not always the best solution. For example, when a child is born, lawyers do not advise taking out an academic leave. You can go on maternity leave at work. But in order not to lose your place of study, it is more profitable to take out parental leave - this possibility is also provided for by law.
Only in this case will the young mother receive social benefits. It may not be a lot of money, but it obviously won’t be superfluous. And during the period of academic leave they do not even pay a stipend.
The only advantage of “academic” is that you don’t have to pay for training during this period, and the student retains his place. Later he will be able to continue his education from the semester where he left off.
By the way, in many educational institutions there is an unspoken rule: academic leave is granted only after passing the intermediate session. This is convenient for students and teachers: they do not have to continue studying from the middle of the semester.
Also, one should not take the “academic” course as an opportunity to “opt out” of being drafted for military service. During the period of academic leave, the student loses the right to a deferment from the army. If, according to the conclusion of the medical commission, he is found fit, then the “academician” will go to serve.
However, there are situations when you cannot do without a break in your studies. For example, it is not easy for a full-time student to get a job. After all, most of the day is occupied with training. And hiring an employee for several hours a day is unprofitable for an employer. A situation arises when a student is forced to interrupt his studies due to a difficult financial situation.
A certificate for academic leave from work will confirm the availability of a workplace assigned to the employee. The dean's office may consider this as a basis.
Only the difficult ones will also have to be confirmed: provide certificates of parents’ salaries, a certificate from the social protection fund recognizing the family as low-income, an application for academic leave from work and other documents confirming the availability of a job and the need to work. How to document this? What other documents are needed, for example, from work?
Application for academic leave: sample
To take an “academic student”, you will have to write an application addressed to the head of the educational institution and attach all supporting documents. These include a certificate from work for academic leave (a sample can be obtained from the educational institution), extracts from medical documents and others. The application and documents must have legal force, i.e. be correctly executed. A sample application is shown in the photo below.
The final decision remains with the administration of the university or college. It must be accepted within 10 days from the date of application.
“Iron” reasons for academic leave are usually considered:
- conscription;
- pregnancy and child care;
- medical indications.
The more convincing the evidence presented, the higher the chances of getting a break and retaining your place of study. Attach all available medical certificates, an application for academic leave from work, documents proving the illness or death of a close relative.
By the way, students of the commercial department are exempt from paying tuition fees during their academic leave. However, the head of the educational institution has the right to refuse if he finds your arguments not convincing enough.
What is student leave?
The relationship between employer and employee is regulated by the Labor Code. At work, academic leave is out of the question. After all, this concept has nothing to do with labor relations.
When people ask whether it is possible to take a sabbatical from work, we are usually talking about student leave. It is used for passing final tests, laboratory and coursework.
In this case, the relations of the parties are regulated by Art. 173-177 of the Labor Code. And in the case where the training programs do not have state accreditation, an employment contract.
Thus, you can take a student leave at work, but not an academic leave. However, they are often confused with each other. For example, without understanding the meaning of the concepts, they ask how academic leave is paid at work.
Duration of student leave
The duration of additional leave depends on the type of education received and the stage of the educational process. For part-time and part-time courses:
when receiving higher education with a bachelor's, specialist's or master's degree, in the first and second year the employee receives 40 days, and from the third year onwards - 50 days, additional leave for each course;
When completing residency, postgraduate and assistantship internship programs, students receive additional leave for a period of 30 calendar days during the calendar year;
employees receiving a candidate or doctorate degree are entitled to additional leave for a period of 3 or 6 calendar months, respectively. This happens in the manner determined by the Government of the Russian Federation (Resolution No. 409 of 05/05/2014);
When receiving secondary specialized education in the first and second year, the employee receives 30 days of additional leave for each course, and from the third year onwards - 40 days for each course.
In addition, full-time and part-time students can take advantage of additional leave for passing final exams and defending a diploma.
The deadlines depend on the curriculum and cannot exceed:
- 4 months upon receipt of higher education;
- 2 months upon receipt of secondary specialized education.
But that's not all. At the request of the employee, 10 months before defending his diploma, the working day can be reduced by 1 hour. Thus, the employee receives 1 additional day off per week.
How does an employer pay for student leave?
An additional day off to prepare for the defense of a diploma is paid in the amount of 50% of the average wages employee. At the request of the employer, during the period of preparation of the employee to defend his diploma, he may be given 2 additional days off per week, but this time unpaid.
The employer will also pay half of the cost of travel to the place of study, but only once a year.
In addition, during the period of student leave, the employee retains his average salary.
It should be noted that this is only true for part-time and part-time students. When studying full-time, the procedure for paying for student leave is determined by the employment contract: by law, the employer is not obliged to pay for these days.
Please keep in mind that personal income tax is withheld from the calculated amount.
These guarantees are provided to the employee Labor Code and the employer has no right to contradict him. Keep in mind that average earnings must be calculated and paid before the start of the vacation, but it does not say how many days before the start. Therefore, an employee often receives money on the last working day before school leave.
What should you pay attention to if you are planning to take a leave of absence?
It’s just not always possible to take advantage of these guarantees. To be eligible for them, education at the appropriate level must be obtained for the first time. However there is one here important nuance, it is often forgotten.
In a situation where an organization sends an employee for training, additional education It doesn't have to be the first time. But all aspects of granting leave and paying for it must be discussed with the employer in advance - when signing the student agreement.
Another important nuance is that the right to benefits is provided only at the main place of work. If a person works somewhere else part-time, at the second place of work he will have to take leave at his own expense.
It is advisable to provide for and stipulate this situation in the employment contract. Otherwise, providing leave at your own expense is the right, but not the obligation of the employer.
It's a different matter when it comes to granting student leave. Based on the summons certificate, the employee may not go to work even without the employer’s consent. But only on condition that all documents are prepared properly.
No production necessity can serve as a basis for refusing to grant an employee student leave.
In addition, in order to get a job, workers often agree to unfavorable conditions specified in the employment contract and a “gray” salary in an envelope. In this case, if student leave is granted, it will be paid at the official rate specified in the contract. And the employee will not see the money that is usually handed over in an envelope.
Such behavior deprives employees of legal rights and guarantees, so lawyers always advise reading the employment contract carefully and not making concessions to dishonest employers. It is better to miss a vacancy than to prove your rights in court for years. Moreover, it is expensive and often futile.
How to apply for student leave?
To receive student leave, you will have to take a certificate of summons from the educational institution. This document specifies the period for which the employee should be granted leave.
However, it cannot be more than specified in the law, unless otherwise provided by the employment contract between the employee and the employer. The procedure is as follows:
write an application addressed to the head of the organization, attach to it a certificate of summons from the educational institution and submit it to the personnel department of the enterprise against signature;
the HR department issues an order in the established form, signed by the manager;
The accounting department calculates average earnings and prepares the corresponding pay slip;
data on the provision of study leave must be recorded in the employee’s personal file and time sheet.
Each stage must be monitored personally, so that later there is no unpleasant surprises.
Let's sum it up
Do not confuse two completely different concepts: academic leave and student leave. The educational institution sends the student on academic leave, in particular, so that he can improve his difficult financial situation.
During the period of academic leave, the student is not awarded a scholarship and cannot take part in the educational process. There is also no need to pay for training. However, he retains his student status and can enjoy the corresponding benefits.
An educational institution has the right to provide financial assistance to a student if he finds himself in serious life situation: I had an accident, lost my only breadwinner, was diagnosed with a serious illness and required expensive treatment. However, this is a right, not an obligation of the educational institution.
During an academic leave, a student loses the right to a deferment from the army. If, according to the conclusion of the medical commission, he is found fit for military service, he will go to serve.
As a rule, academic leave will not be denied for medical reasons in the event of conscription for military service. The decision on other grounds provided by law is made by the rector. Above we also looked at what an application for academic leave looks like.
At work, student leave is provided to employees who combine paid work and study. In this case, the law provides for a number of restrictions, which are also discussed above. In other cases, the employer cannot refuse to provide such leave to the employee. At the same time, the employee retains his average earnings, but only if he is a part-time or part-time student.
In the case where an employee is studying full-time, the relationship is regulated by an employment contract. Unless otherwise provided in it, the employee’s average earnings are not retained.
If you are seeking medical leave of absence, you will need evidence that you have been absent from classes due to illness for at least 30 days during the semester. Particularly powerful evidence in this case will be certificates and extracts from medical records obtained in the hospital. Therefore, if you have firmly decided to go to the “academy” after this semester, you should stock up on certificates (F-027u and F-095u) in advance, and not in the last days of the session, which, as they say, did not work out for you. In addition, your illnesses must really be serious enough (injuries, chronic diseases in the stage of exacerbation, defeat internal organs, requiring surgical intervention) so that the university management will meet you halfway. Only maternity leave is provided without any problems.
If you are planning to take a leave of absence for family reasons, be prepared for serious rebuff from the university administration. If you are not a student from out of town, then you are unlikely to be able to take leave to care for a seriously ill relative. Sometimes the administration, as an option, may offer you to transfer to the correspondence department. Usually, if the situation is truly stalemate, it is better to choose this option than expulsion from the university for poor academic performance. Although young mothers are usually not denied leave to care for children under 3 years of age.
The difficult financial situation of the family can serve as a reason for academic leave for students undergoing paid education or students from other cities. Although the latter are also sometimes offered the option of “absentee courses” or even financial assistance from the trade union committee (if the student does well in all subjects). For other categories of students, the administration can find many reasons for refusal.
“Other reasons” that constitute the basis for obtaining an “academy” are force majeure situations (flood, fire, etc.), as a result of which it is not possible to continue training at this time. In this situation, the administration may also refuse or, as a last resort, offer a place in a dormitory for a certain period if, as a result of force majeure, the student simply has nowhere to live.
After all the certificates confirming the weight of the reasons for academic leave have been collected, contact the dean’s office and write an application. The application is written addressed to the rector of the university. Indicate his full name, degree, title, your full name, group number. Ask him to grant you an academic leave, indicate the period for which you need it and the reason for requiring a break from your studies. If you are entitled to any payments during this period, be sure to mention this. If you are an out-of-town student, write a waiver of the hostel for the duration of your vacation with the right of first-priority check-in at the end of the allotted period.
If you are taking leave for medical reasons, please attach the following documents to your application:
— certificate F-027u (extract from the outpatient card);
— certificate F-095u (certificate of illness);
- a positive conclusion from the CEC (clinical expert commission) or a certificate from the antenatal clinic (for academic leave during pregnancy and childbirth).
If you want to get leave for other reasons, prepare expert opinions from fire supervision, environmental supervision, etc. in order to motivate the lack of opportunities to continue studying in at the moment.
For registration of academic vacations you must write an application addressed to the rector of the educational institution. In it, indicate why you need an academician. If you are taking leave due to the birth of a child, you must provide a birth certificate.
If there are medical indications for academic vacations Along with your application, you need to provide a medical commission’s opinion on the need for suspension from training. You can receive it based on an extract from your medical record. Medical certificate form 095-u indicates the presence of the disease; certificate 027-u will provide information about its severity, as well as recommendations for removal from physical activity and training sessions. This is the set of documents that will give you the right to apply for academic leave.
If you are taking family leave, you also need supporting documentation. They can be a certificate of death of a relative, a certificate of a serious illness in a close relative and a conclusion about the need to care for him, etc.
After providing all necessary documents they will be transferred to the dean's office of the educational institution to the rector, based on whose decision the secretariat will issue an order to appoint you an academician. It will indicate the start and end dates, as well as the reasons for the forced vacations .
Sometimes students have circumstances that do not allow them to continue their studies or may prevent them from studying in full. It’s not worth dropping out of college for this; it’s better to pause your studies for a certain time. In such cases, you should consider taking a leave of absence. For those who study full-time, there are usually no big problems, but for part-time students it can be more difficult. In addition, not many people know that it is also possible to apply for such leave in the correspondence department. How to take academic leave at the university, reasons, correspondence studies, and other related issues, this will be discussed today.
Academic leave is paid only in some cases
Reasons for academic leave at the university in the correspondence department
There is an opinion that correspondence students do not need academic leave, because they do not need to attend the educational institution every day. All you have to do is come to the session twice a year. But this is not true. There are times when it is not possible to attend a session and preparation for exams is also out of the question. Academic leave at the university, the reasons for part-time study are the same as for full-time students. Here is their list:
- For family reasons - these include the inability to pay for education, care for a sick relative, care for a child under three years of age;
- For pregnancy;
- Military service;
- Medical contraindications are doctors’ opinions according to which a student cannot continue studying for health reasons. It is mandatory to provide a medical and social examination report.
In order to take academic leave in the correspondence department, you need to have not only the reason itself and an application for leave. but also documents confirming this. In the case of family reasons, this is a certificate of family income, a certificate from the attending physician, a certificate of incapacity for work, hospital extracts, conclusions of medical commissions, a certificate from the maternity hospital about the birth of a child and a child’s birth certificate.
Read also: Certificate for academic leave
In the part-time department, you can take academic leave due to pregnancy
It is necessary to prepare all the documents, write an application to the rector and take it all to the dean’s office. The decision on permission to leave is made within ten days. Therefore, it is worth doing this in advance, if possible.
Not many female students take academic leave from the part-time department due to pregnancy. Most often, it is possible to combine studying and being in an interesting position, but sometimes pregnancy is difficult, and it is not possible to go to sessions and prepare for them, or exams coincide in time with the expected due date. Then you need to take academic leave. You need to come to the dean's office or to the rector with a certificate of pregnancy and certificate 095/U - after that you will be given a referral and will need to undergo a medical expert commission. To do this, you come to your local clinic and show the direction, and a number of additional documents:
- Record book;
- Student ID;
- An extract from the antenatal clinic, which will indicate that you are registered for pregnancy;
- Certificate 095/U.
Then you go through the commission, with its decision, come to the dean’s office and write a leave application.
If you are studying in a paid department and paid for the semester, but did not have time to start your studies, then the money will be returned to you
After the period of maternity leave has expired, you can write an application for parental leave.
Academic leave due to military conscription
Full-time students have a deferment from military service. Therefore, academic leave in the army's correspondence department is not so common. To get it, you need to submit a summons to the military registration and enlistment office and write an application requesting leave. It will be possible to continue studying from the course from which you left on vacation.
Payment for academic leave
Regarding the issues of tuition fees and scholarships for correspondence students. Academic leave in the correspondence department payment for the institute - if you managed to pay for a course or semester, but did not start classes, then the money is either returned or transferred to the next course. This can be clarified in the accounting department of the institute. If an academic leave in the correspondence department is taken after the start of the semester, then you will not be able to get the money back for it, since it is considered that you have already started studying, but you will not have to pay for the next semester.
Academic leave in the correspondence department payment - payment of scholarships, compensation and benefits depends on several factors. If you study for free, you will receive half the amount of the scholarship; if you study on a paid basis, then the decision to pay or not pay the scholarship is made by the rector, and most often the answer is negative.
In the correspondence department, as well as in the full-time department, you can take an academic leave
During maternity leave, a benefit is paid; it is equal to the amount of the scholarship. To receive it you need to write an application for this benefit, and you indicate the reason why you are entitled to it
Students living in the dormitory and going on academic leave cannot continue to live there. but they are entitled to compensation. For this purpose, a statement is also written to the dean’s office.
Terms of academic leave in the correspondence department
Academic leave in the correspondence department has very clear terms - no more than one year. Part-time students may go on academic leave several times during their studies, but their total duration should not exceed two years.
An exception to the rule is maternity leave
In these cases, academic leave in the correspondence department has the following terms:
- one hundred and forty days - if the birth is standard, 70 of them are spent in the prenatal period and 70 after birth
- one hundred fifty-four days - if the pregnancy is multiple, 84 days before birth and 70 after
- one hundred and ninety days—complicated pregnancy and childbirth, including cesarean section—84 days at the beginning and one hundred and ten days after discharge from the hospital
- Parental leave can be written at the end of the maternity leave period - its duration is maximum three years.
At the end of academic leave due to pregnancy, you can write an application for parental leave
In normal cases, you can take a second academic leave no earlier than a year after you leave the first one.
Now. when you know that academic leave in the correspondence department is also possible, you will not have any difficulties in obtaining it, and you will not have to leave the educational institution if you suddenly become very ill, decide to become a mother, or you are drafted into the army. Just bring supporting documents to the dean’s office and write an application, and you can safely return and continue your studies after completing your business.
How to take academic leave (sample application, reasons)?
Get academic leave for medical reasons, students whose health condition, in accordance with the conclusion of the medical commission, prevents them from completing their studies, can.
Family circumstances
Such circumstances by default include: pregnancy, childbirth and the need to care for a minor child under 3 years of age. In addition, the rector’s office, as a rule, provides academic leave students who have a disabled adult family member or a disabled child over 3 years of age who require constant care, as well as in the case of a difficult financial situation that does not allow them to pay for their studies.
Conscription
Conscription into the army guarantees provision academic leave in an educational institution in case of receiving education by correspondence. Full-time students have the right to defer military service.
Procedure and terms for granting academic leave
In accordance with Order No. 455, academic leave may be provided by decision of the management of the educational institution an unlimited number of times, each of them for a period of no more than 2 years. Students receiving education on a paid basis are exempt from paying tuition during their vacation.
Most universities agree to academic leave only in the absence of academic debts, but the law does not regulate this point, that is, in exceptional cases it is possible alternative options: for example, transferring to a lower course or receiving an “academic” on the condition of passing the “tails” after graduation.
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Procedure for obtaining academic leave
To get academic leave. The following documents must be submitted to the university administration:
- application for academic leave ;
- documents confirming the existence of circumstances that temporarily prevent the continuation of education (medical report, draft notice, etc.).
The application must be considered within 10 days, after which an order is issued to provide academic leave or refusal to provide it, indicating the reasons.
Academic leave due to pregnancy
A student who is preparing to become a mother and for this reason wants to take academic leave. must perform a number of actions:
- Present to the rector's office a certificate of pregnancy and health status, form 095/U, on the basis of which she will be given a referral to undergo a medical expert commission.
- Contact the clinic at your place of study or residence and submit, in addition to the referral received, the following documents:
- student ID;
- grade book;
- an extract from the outpatient card of the antenatal clinic regarding registration due to pregnancy;
- certificate form No. 095/U.
- Go through a medical expert commission and receive a decision.
- Submit the commission’s decision to the university administration along with application for academic leave .
Important: at the end of maternity leave, academic leave can be extended up to six years due to the need to care for a child.
The procedure for obtaining leave for medical reasons is generally similar, the difference is the need to obtain an additional certificate - form 027/U, which is an extract from the outpatient card or discharge summary (if the student undergoes treatment in a hospital setting).
Academic leave for family reasons
Academic leave for family circumstances that are not absolute grounds for receiving it, it is provided at the discretion of the rector or an employee of the educational institution authorized by him.
To do this, together with an application for academic leave it is necessary to submit to the rector’s office any documents confirming the existence of such circumstances. For example, this could be a certificate about the illness of a young child or a referral for surgical treatment of a family member.
If you wish to suspend your studies due to temporary insolvency, you can confirm this with a certificate from the social security service. Full-time students under 23 years of age can submit to the rector's office social security certificates in the names of their parents, who pay for the education, along with a certificate of family composition.
Academic leave in 1st year
The law does not provide for the minimum time of study for a student in an educational institution to provide him with academic leave. Thus, both first-year students who have just entered the university and students who have passed all exams except state ones have equal rights to take a break from their studies.
Academic leave in the correspondence department
Today, many people prefer to work and get an education at the same time, so distance learning is very popular among Russian residents. Despite the fact that this direction is often chosen by mature people, they can enjoy all the privileges of students. For example, they are provided academic leave in the correspondence department. Such a temporary break can only be used if it is agreed with the management of the educational institution and there are objective reasons for it. The latter include:
- the appearance of serious illnesses;
- a sharp deterioration in financial situation;
- birth of a baby;
- need for help from a seriously ill relative.
In any case, when applying for academic leave by correspondence, you will need to provide a large number of different documents. These include a personal statement, certificates, and extracts. You can find out exactly what forms you should bring to the dean's office.
What are the terms of academic leave for part-time students?
Usually academic leave of a part-time student lasts a year, but the period can be changed either up or down and depends on the occasion. If a student is preparing to become a mother, then she will receive a total temporary suspension from classes for three years. To receive all the privileges and go to the academy without problems, you must pass all exams on time. Only in this case will the dean’s office calmly allow the part-time student to go on academic leave.
The most popular reason for academic leave in the part-time department
One of the most popular reasons is deteriorating health. In this case, it is easy to prove the need for treatment - you need to provide various certificates and undergo medical examination. If you decide to do the latter not at the student clinic, in the future the certificates will have to be certified there. In this case academic leave for distance learning It can be either 6 months or a year. Often the reason is:
- chronic diseases in the acute stage;
- serious damage to internal organs;
- operations, etc.
Many students gladly take advantage of this opportunity to go on academic leave. This is convenient in many cases, especially if the student is sure that he will be able to return to classes soon, but at the moment he is having some difficulties with this. Any university is required to provide academic leave, although each educational institution may require different documents to obtain the desired “leave.” In addition, the final decision on whether to let you go “on vacation” rests with the dean and the rector, therefore, in addition to presenting documents, you also have to go through a conversation with them.
The reasons for a student's desire to temporarily stop studying are varied and include reasons such as:
- poor health;
- pregnancy;
- care for young children.
However, the circumstances that prompted the student to take a leave of absence from the university may be different. The main thing is that the student’s wishes coincide with the requirements for those wishing to temporarily suspend their studies.
Grounds for granting academic leave
The following circumstances may be grounds for granting academic leave:
- if health problems arise that do not allow the student to continue studying for a certain period. In this case, the student must write a corresponding application and attach to it such documents as a certificate of illness, the conclusion of the medical commission of the medical institution at the student’s place of registration that the student’s state of health is incompatible with the implementation of the educational plans;
- for another reason for taking academic leave that is not related to health conditions, the student must also submit a corresponding application on his own behalf and any other documents confirming his right to be granted academic leave.
An important circumstance for successfully obtaining academic leave is the absence of arrears in subjects. The curriculum must be fully completed at the time of application. This is important because if the student has debts, his request may be denied, even if his documents are in order.
Special circumstances for taking academic leave
To receive academic leave for health reasons or due to pregnancy, a student must submit a certificate of sample 095/U. If you receive and submit it late, there is a risk of expulsion for academic failure.
You can also receive a deferment from education with the right to continue it due to the difficult financial condition of the family. Confirm the unenviable financial condition the student must provide his family with a certificate from the social security authorities. Leave is also granted for the purpose of caring for sick or elderly relatives; a certificate of their presence and need for care must also be obtained from the social security authorities.
A student can count on a maximum of two academic leaves during the entire period of study. The duration of each is usually from six months to a year, but leave for pregnancy and further care of children can last up to six years. Students with these problems should try to graduate from university as soon as possible between academic holidays.
Many students try to take academic leave to solve their problems with passing the exam. It is worth noting the harmfulness of such actions. Firstly, leaving school in itself does not relieve you of the need to submit outstanding subjects after returning from a break. Secondly, students with serious debt are very reluctant to be given the right to go on academic leave. Therefore, rarely does anyone manage to use it to successfully get rid of the need to pass the exam. There are numerous cases where students with large debts have been expelled when attempting to take academic leave, even if they had good reasons for doing so.
Application for leave on academic leave
An application for permission to temporarily suspend studies is drawn up in the name of the rector and submitted to him. After consideration of the application by the rector or his deputies, a decision is made. If the result is positive, then a decree is issued sending the student on academic leave. On average, the review time can take from a week to a month - it all depends on how busy the rector is. Therefore, you need to understand that taking such an unplanned day off is not done in haste.
